We are committed to protecting your privacy and handling your information in an open and transparent manner.
When you apply for a role we collect and process the information that you provided to us. This includes information provided through an online job site, via email, in person at interviews and/or by any other method. We may keep a record of that correspondence.
The personal data that we collect or obtain may include:
We use information held about you in the following ways:
We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.
We may share your personal data with any member of Qarad, with any member of the QbD Group and other trusted third parties who perform functions in relation to recruitment on our behalf and provide services to us such as professional advisors. We require minimum standards of confidentiality and data protection from such third parties.
We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:
Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavour to protect personal data, but we cannot guarantee the security of data transmitted to us or by us.
You have been selected as an interesting candidate through the objective recruitment system and you will be added to our recruitment reserve for future vacancies.
Recruitment data will be stored in a recruitment selection file in the recruitment repository as part of the recruitment reserve. In the recruitment repository the data is stored for five years after which a communication is sent to you to request what should be done with your data:
You have been selected and are going to work for Qarad.
As part of the onboarding at Qarad a personnel file is prepared. In the personnel file all relevant documents are stored like, but not limited to, below list:
In the personnel file, personal data will be kept as long as the agreement is ongoing, subject to legal terms. Once the agreement has been terminated and the period that allows for export has been exceeded, we will first remove the personal data via ‘soft deletion’. This is performed by deactivation of the account. If within 540 days after deactivation of the account, the account is not reactivated, all data of the account will be permanently deleted. The choice for 540 days has been made to give customers and their employees the opportunity to consult legal documents (such as pay slips or invoices) during this period, if necessary.
The personal data that we collect from you is stored within the European Economic Area (“EEA”), however in some specific cases it may be transferred to and stored outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers, in which case the third country’s data protection laws will have been approved as adequate by the European Commission or other applicable safeguards are in place.
You have various rights in relation to your personal data. In particular, you have a right to:
To exercise any of your rights, or if you have any other questions about our use of your personal data, please email firstname.lastname@example.org or call our office at +32(0)14 49 04 22.
You may also use these contact details if you wish to make a complaint to us relating to your privacy.
If you are unhappy with the way we have handled your personal data or any privacy query or request that you have raised with us, you have a right to complain to the EU Data Protection Authority (“DPA”) in your jurisdiction. The Belgian Data Protection Authority is Qarad’s supervisory authority and can be contacted via:
Belgian Data Protection Authority Gegevensbeschermingautoriteit (GBA)
Rue de la Presse 35 / Drukpersstraat 35
1000 Bruxelles / 1000 Brussel
Tel. +32 2 274 48 00
The English Data Protection Authority is supervisory authority for Qarad UK Ltd (United Kingdom) and can be contacted via:
Information Commissioner’s Office (ICO)
Wycliffe House Water Lane
Tel : +44 30 31 23 11 13
Fax : +44 16 25 54 58 60
e-mail : email@example.com
Website : https://www.gov.uk/data-protection/make-a-complaint
The Federal Data Protection and Information Commissioner is the supervisory authority for Qarad Suisse S.A. can be contacted via:
Federal Data Protection and Information Commissioner
CH – 3003 Bern
Tel. : +41 (0) 58 462 43 95
Email : see online submission form on below website